Portfolio Management services give you a single point of view of Ideas, Requirements, Demands, and Projects.   

A portfolioconsists of a collection of projects, demands, ideas, and requirements, that facilitates effective management of that to meet Needs to be related to strategic Business Objectives. The Portfolio implements a correct prioritization and selection in identifying:

• It must relate to the business objective (goals)
• Can hold related projects.
• Has a dedicated Manager.

Portfolio Management Roles

Portfolio Manager

The portfolio manager is responsible for making investment decisions that can meet customers' long-term financial objectives and also takes care of the organization's goals. The portfolio manager has all access to Portfolio Management Console. The portfolio manager can create new portfolios and edit portfolios where he/she is assigned as Portfolio Manager. The portfolio manager can create and edit projects, demands, ideas, and requirements, into the assigned portfolios. The portfolio manager can create ideas from BMC Helix Digital Workplace and Portfolio Management application. The project manager can create ideas from both consoles. The portfolio manager can view, vote, and add activity notes in ideas created by him/her and other contributors as well.

Portfolio Master

The portfolio master has all access to all the portfolios and can create and edit projects, demands, ideas and requirements in the portfolios. Portfolio master has access to creating Ideas from BMC Helix Digital Workplace and Portfolio Management application. Portfolio Master can create ideas from both consoles. The portfolio master can view, vote, and add activity notes in ideas created by him/her and other contributors as well.

End-to-end process

The following figure provides an overview of the portfolio lifecycle.

The portfolio management process consists of the following procedures for handling portfolios.

1. The portfolio manager logs in to Portfolio Management application a new portfolio by following the steps Creating portfolios.
2. The portfolio is created in 'Ramp-Up' status. The portfolio manager re-visits the data on associated Requirements/Demands/Ideas which gives a clear picture of Projects to be initiated and work to begin to achieve the organization's goal. The portfolio manager takes a deeper look at the associated Requirement, Ideas, and Demand details to understand the overall Budget, Cost and Goals which is getting achieved while fulfilling this. Initially, Portfolios created by Demands are in 'Ramp-Up' status.
3. If the portfolio is created by demand, all requirements from the demand are copied into the new portfolio in 'In Backlog' status. Ideas create new requirements 'In Backlog' status into the portfolio. See Requirement Management Overview.
4. The portfolio manager updates the status portfolio to 'Active' by following the steps Changing portfolio statuses, projects are implementing specific objectives concerning requirements and demands in the portfolio.
5. The portfolio manager can change the status portfolio to 'Ramp - Down' by following the steps Changing portfolio statuses,for any of the following reasons:
   • Circumstances Changes.
   • Business Justification.
   • Financial Hold.
   • Customer Hold.
6. Once projects, demands, ideas and requirements are completed, the portfolio manager sets the status portfolio to 'End of life' status, see Changing portfolio statuses,
7. There is no pending activity that needs attention. To disable the portfolio in Digital Workplace, the portfolio manager needs to uncheck this option available while creating/editing portfolios 'Visible in Digital Workplace'.

Portfolio Management Data Access Model

The Portfolio Management application uses row-level security (RLS) to control access to the record and fields. RLS is applied by using Security Labels in BMC Helix Innovation Studio. 

The following table describes the Security Labels required for Portfolio Management: